Privacy Policy
Last Updated: November 2, 2025
At Winnipeg My Speaker, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.
1. Information We Collect
1.1 Information You Provide
- Post Content: The text and optional contact information you submit
- Contact Information: If you choose to provide an email or social media handle (optional)
1.2 Automatically Collected Information
- IP Address: Your device's IP address for security and moderation purposes
- Browser Information: Browser type, operating system, and device information
- Usage Data: Pages visited, time spent, and interaction patterns
2. How We Use Your Information
We use the collected information for:
- Publishing approved content on our platform and Instagram account
- Moderating content to ensure community safety
- Preventing spam, abuse, and violations of our terms
- Improving our service and user experience
- Responding to user inquiries and support requests
- Complying with legal obligations
3. Anonymous Posting
While we allow anonymous posting, please note:
- Your posts will be published without personally identifiable information
- We collect your IP address for moderation purposes, but this is not publicly displayed
- If you provide contact information, it is optional and only used if you wish to be contacted
- We cannot guarantee complete anonymity if required to disclose information by law
4. Information Sharing and Disclosure
We do not sell or rent your personal information. We may share information in the following circumstances:
- Public Posts: Approved content is published on our website and Instagram
- Legal Requirements: When required by law or to protect our rights
- Service Providers: With third-party services that help us operate (Google Sheets, Cloudinary, Instagram API)
5. Third-Party Services
Our platform uses the following third-party services:
- Google Apps Script / Google Sheets: For storing and managing submissions
- Cloudinary: For image hosting and processing
- Instagram Graph API: For publishing content to Instagram
- IP Geolocation Services: For detecting user location
These services have their own privacy policies, and we encourage you to review them.
6. Data Security
We implement reasonable security measures to protect your information, including:
- Secure HTTPS connections
- Access controls and authentication
- Regular security reviews
- Data encryption where applicable
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Data Retention
We retain your information for as long as necessary to:
- Provide our services
- Comply with legal obligations
- Resolve disputes and enforce our agreements
Posts may be retained indefinitely on our platform and Instagram account.
8. Your Rights
You have the right to:
- Request information about data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (subject to our legitimate interests and legal obligations)
- Object to processing of your data
- Withdraw consent where we rely on consent for processing
To exercise these rights, please contact us at contactmyspeaker@gmail.com
9. Children's Privacy
Our service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of any material changes by updating the "Last Updated" date. Your continued use of the service after changes constitutes acceptance of the updated policy.
11. International Users
Our service is operated in Canada. If you are accessing our service from outside Canada, please be aware that your information may be transferred to, stored, and processed in Canada.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
Email: contactmyspeaker@gmail.com